Exact Globe+

Year-end procedures Invoice

Introduction

When starting a new financial year you may want your invoice numbers to start with the financial year. This makes it easier to see in which financial year the invoice has been printed. Point by point, this document describes the issues that need to be addressed during the year end.

Explanation

When opening a new financial year, please pay attention to a number of settings in the invoicing. Important are the invoice numbering and the invoice codes.

1. Invoice numbers can be defined via menu path [System / General / Settings / Numbers settings / Section Logistics, field ‘Invoice number’]. NOTE: This number is used when the setting ‘Invoice code/journal link’ in menu path [System / General / Settings / Invoice settings] is disabled. If however this setting is enabled, the field ‘Invoice number’ cannot be adjusted;
   
   
2. When you enable the setting ‘Invoice code/journal link', the invoice number is set by the first available entry number of the sales journal that is linked to the invoice code. When opening a new financial year, you must adjust the entry numbers of the sales journals via menu path: [System / Finance / Journals / tab 'Number']. After this, you can create new invoice codes or adjust the existing ones via menu path: [System / Logistics / Invoice codes]. The financial year of the invoice code has to be set to the new financial year, this financial year is used to determine which invoice number must be used when printing invoices. The next available invoice number is retrieved from the sales journal linked to the invoice code;
   
   
3. Invoices that are not processed through [Invoice / Entries / Print/Process] must be checked on wether the
   invoice code is to be used or not;
   
   
4. Invoice codes that will not be used any longer can be blocked in the maintenance of the invoice codes via [System / Logistics / Invoice codes].
   

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